Administrative Assistant Job CITAM

Administrative Assistant Job. Administration Jobs In Kenya

Key duties and responsibilities:

• Provide general administrative support including answering calls, scheduling appointments, managing correspondence, and welcoming visitors with excellent customer service.
• Maintain organized office systems such as files, records, databases, and the campus calendar to ensure smooth operations.
• Assist in document and report preparation including typing, editing, formatting, and generating reports using relevant software.
• Support logistics and coordination for meetings, travel arrangements, accommodations, and unit programs or initiatives.
• Manage office supplies and consumables, including inventory monitoring, ordering, and administrative requisitions in the Ministry ERP System.
• Ensure a pleasant and professional office environment that supports client experience and staff comfort.
• Supervise outsourced service providers to maintain quality service delivery in the unit.
• Provide relief support to the Finance and Administrative Officer as needed.
• Take minutes and manage logistics for unit meetings and ensure timely communication and follow-up.

Requirements

• Must be a born-again, mature Christian who conforms to the CITAM statement of faith.
• A Diploma in Business Administration or Office Management, a degree in the same field shall be an added advantage.
• Minimum of 5 years’ experience in office management.
• Strong organizational skills and attention to detail.
• Ability to multitask and work effectively in a fast-paced environment.
• Previous work Experience in a school, a church, or a parachurch organization will be an added advantage.
• Excellent communication and interpersonal skills.

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How to Apply

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